There are three types of reports: (1) Project Progress Reports, (2) a Final Report and (3) an Evaluation Report. More detailed information on each report is presented below. 

 

(1) Progress Reports:

Advance payments are normally made quarterly. At the end of each quarter the project partner should send the following three documents: 

 

•    a narrative statement of activities undertaken, linked to the plan of activities in the initial project proposal.  Where it has not been possible to complete activities as planned, an explanation should be given. This report needs to be completed on a quarterly basis. We will notify you of deadlines.

 

You can download the Progress Report form, Guidelines Progress Report, and progress report sample.

    

•    a detailed financial report showing the payments made under the project, broken down under various headings (e.g. travel, salaries etc).  You should also include copies of payments/receipts/travel documents where possible, or an explanation of expenditure where supporting documentation is not available for some reason. 

    

•    an account of the activities to be undertaken in the following three months under the project.

 

(2) Final Report:

At the end of the project you should provide a Final Report.  This should be submitted within two months of the end of the project.  It should include a description of project activities and the results, showing the extent to which the objectives of the project have been achieved; and the impact that the project has had, including publicity and media coverage.  The report should give details of any further work or follow-up planned.  It should also include a full record of expenditure under the project, and an explanation of any discrepancies.  Please keep this short - we do not accept final reports which are longer than three pages.

 

(3) Evaluation Report:

This must be completed within three months of the end of the project.  The purpose of this report is to present information on the performance of the project.  This information should be presented in a summary form (max 2 pages) in English.  It enables us to assess how the project performed, and why such performance occurred.  In addition, it should include lessons learnt (minimum of four), and how such projects in the future might be modified in order to improve the chances of success.  The evaluation should not assess the longer-term or wider impact of the project - it should focus on whether the outputs have been delivered and the project purpose achieved.

 

You can see the Evaluation Report Forms and Guidelines Evaluation to them.